Reversing a prior period Accounts Payable payment

In the 1-3 Journal Transactions window, you can reverse an Accounts Payable payment that was posted to a previous period, providing that the payment has not cleared your bank. The steps are very similar to voiding a payment, except that at the last step, you choose to reverse, rather than to void the payment.

Important! If the previous period to which the payment was posted is locked, you must sign as an Administrator to void or reverse the payment.

To reverse a payment that was posted to a previous period:

  1. Open 1-3 Journal Transactions.

  2. Using the data control, select the payment (Trans#) you want to void.

  3. Ensure that the Status is 1-Open.

    If necessary, from the Status list, select 1-Open.

  4. On the Edit menu, click Void Transaction.

    If the original transaction is an Accounts Payable payment posted in a previous period, Sage 100 Contractor displays a message asking if you want to void the payment in the prior period.

  5. Click [No].

    When you click [No]., Sage 100 Contractor creates a new transaction in the current period that reverses the debits and credits from the original transaction. The Edit Link# in the transaction footer references the original payment transaction Link#.